ERSEA Level Three: Managing The Process

The importance of successfully managing the ERSEA process cannot be overemphasized. Many programs find themselves either under-enrolled or with waiting lists too small to fill the vacancies that will occur during the year. Often, program staff must use a hurry-up approach to completing applications just before the new school year. This takes precious time away from actual services to children and families. Many problems arise because the ERSEA process has not been managed as effectively as it could have been. This training builds on Levels One and Two, and is designed to assist programs to better track, monitor, and evaluate the overall ERSEA process and the systems that support it.

Level Three focuses on providing participants with the right tools to successfully manage the ERSEA processes and achieve program enrollment and service delivery objectives such as:

  • Increase program capacity to meet and maintain full enrollment
  • Use technology to manage data, forms, processes, and reports
  • Design and use forms to record and track ERSEA processes
  • Design and use flow charts to assist programs in determining accountability at all levels
  • Monitor and manage process flow
  • Evaluate tools to analyze ERSEA processes
  • Define an ERSEA framework for planning overall ERSEA processes

This training is targeted for:

All Program Staff, Executive Directors, Board Members, Policy Council, Program Parents, Child Care Partners, and Other Key Community Partners

Learning Outcomes Participants will:

  • Develop strategies that will assist their program to track, monitor, and evaluate the ERSEA systems
  • Formulate options for the enhanced use of technology in their ERSEA processes
  • Develop the outline for plans that will provide accountability at all levels for each stage of the ERSEA process
  • Be prepared to review and revise their overall ERSEA plans as needed utilizing a team approach

Take-Home Materials

Level Three includes a comprehensive manual designed to help your program implement the knowledge and skills learned during the training. The Tool Kit helps program professionals to manage the requirements of Part 1305 and includes:

  • Sample process forms developed by HGJA to help programs better monitor, track, and evaluate the overall ERSEA process
  • Ideas, strategies, and solutions for evaluating the overall ERSEA process
  • Technology ideas to assist programs in better managing ERSEA

Schedule

Day One

  • Overview
  • Managing the ERSEA process
  • Using technology to enhance the ERSEA process
  • Managing the community assessment process
  • Managing age and family income policies and processes

Day Two

  • Managing the recruitment of children process
  • Managing the selection policies and process
  • Managing the enrollment and re-enrollment policies and processes
  • Managing attendance, policy on fees, and overall compliance policies and processes
  • Wrap-up and evaluation
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